Beware of the Microsoft Word AutoSave Feature

The AutoSave feature was conceived to make it less likely that a user will loose data by saving each change immediately to SharePoint. But there’s a catch.
If you use existing documents as templates, you may accidentally modify the wrong document.

The AutoSave feature was conceived to make it less likely that a user will loose data by saving each change immediately to SharePoint.

PROBLEM: If you sometimes use existing files as templates by modifying and then saving the modified file to a new location, you will find that you have actually changed the original file.  This is usually not a desirable outcome.

Currently, there is no way to disable the AutoSave Feature.  It can be turned off for a single session, but it will be active on any future document opened.

RECOMMENDATIONS:

  1. Change your practice to copy files before modification.
  2. For all files that are of historical value, always mark them as final under File => Info => Protect Document.  This will prevent accidentally changing the document.
  3. Digitally sign files rather than manually signing.  This marks them as final.

HOW TO FIX A MODIFIED DOCUMENT:

Even if you accidentally modified a document, all previous version of the document are still available.  Just roll back to a previous version.  This can be done with the version option in SharePoint, or by clicking the “Version History” icon on the top right of Word 2016.